Link to manual on customizing
Link to manual on managing insurance claims
Link to manual on managing patient accounts
Link to manual on managing office reports
Link to manual on managing ehr charts
Link to manual on managing appointments
Link to manual on managing patient billing
link to manual on backup and restore data

USERS, PROVIDERS, PROVIDERS AND MULTIPLE OFFICES

Adding A New User

1) Select Users from the admin menu on the home screen
2) Click “Add User”
3) Enter the users name and password
4) Change the access state of the users permissions by clicking “None” under each column designating a specific area or function in the program. NOTE: There are 3 access states for each area or function in the program. Change the state with each mouse click.

    a. “None” state will prevent users from viewing information in the associated area or function in the program.
    b. “View” state allows users to view information in the associated area or function in the program but will prevent the user from making changes.
    c. “Modify” state allows users to view and change information in the associated area or function in the program.

5) Click “OK” at the bottom to save settings

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Removing a user

1) Click Users in the admin menu on the homescreen
2) Click the deleted box next to users name
3) Click the button “Remove User”

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Adding a new provider

1) Select Administration from the admin menu on the home screen
2) Click the button labeled “New Provider”
3) Enter providers’ data in the appropriate fields
4) Change the access state of the providers permissions by clicking “None” under each column designating a specific area or function in the program (NOTE: There are 3 access states for each function in the program.)

5) Change each state with each mouse click.

    a. “None” state will prevent providers from viewing information in the associated area or function in the program.
    b. “View” state allows providers to view information in the associated area or function in the program but will prevent providers from making changes.
    c. “Modify” state allows users to view or change information in the associated area or function in the program.

6) For Non-Participating Medicare Providers, uncheck “Accept Assignment” box
7) Click save at the bottom when done

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Removing a provider

1) Select the provider in the list
2) Click the button “Delete Provider”
3) Close the window.

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Managing Multiple Office

    1) Select Administration from the admin menu on the home screen and login
    2) click the offices tab
    3) click the button “New Office”
    4) Enter Office information
    5) click save at the bottom

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Removing an office

1) Select Administration from the admin menu on the home screen and login
2) Click the offices tab
3) Select office in list to remove
4) Click “Delete Office”
5) Click save at the bottom

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Managing Users

Adding A New User

1) Select Users from the admin menu on the home screen
2) Click “Add User”
3) Enter the users name and password
4) Change the access state of the users permissions by clicking “None” under each column designating a specific area or function in the program. NOTE: There are 3 access states for each area or function in the program. Change the state with each mouse click.

    a. “None” state will prevent users from viewing information in the associated area or function in the program.
    b. “View” state allows users to view information in the associated area or function in the program but will prevent the user from making changes.
    c. “Modify” state allows users to view and change information in the associated area or function in the program.

5) Click “OK” at the bottom to save settings

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Removing a user

1) Click Users in the admin menu on the homescreen
2) Click the deleted box next to users name
3) Click the button “Remove User”

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Managing Providers

Adding a new provider

1) Select Administration from the admin menu on the home screen
2) Click the button labeled “New Provider”
3) Enter providers’ data in the appropriate fields
4) Change the access state of the providers permissions by clicking “None” under each column designating a specific area or function in the program (NOTE: There are 3 access states for each function in the program.)

5) Change each state with each mouse click.

    a. “None” state will prevent providers from viewing information in the associated area or function in the program.
    b. “View” state allows providers to view information in the associated area or function in the program but will prevent providers from making changes.
    c. “Modify” state allows users to view or change information in the associated area or function in the program.

6) For Non-Participating Medicare Providers, uncheck “Accept Assignment” box
7) Click save at the bottom when done

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Removing a provider

1) Select the provider in the list
2) Click the button “Delete Provider”
3) Close the window.

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Managing Multiple Offices

Managing Multiple Office

    1) Select Administration from the admin menu on the home screen and login
    2) click the offices tab
    3) click the button “New Office”
    4) Enter Office information
    5) click save at the bottom

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Removing an office

1) Select Administration from the admin menu on the home screen and login
2) Click the offices tab
3) Select office in list to remove
4) Click “Delete Office”
5) Click save at the bottom

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MANAGING DIAGNOSIS INFORMATION

Adding a diagnosis

1) Click administration in the admin menu of the homescreen
2) Click the assessment tab
3) Click the button “New”
4) Type the diagnosis description and ICD – 10 code in the appropriate labeled fields at the bottom of the screen
5) Click Add Button
6) Click “Save” at the bottom of the window

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Linking diagnosis to body area

1) Within the assessment tab of the administration window, click the appropriate area on the body illustration
2) Find the appropriate diagnosis in the list of available diagnoses on the right
3) Click the check box next to it.
4) Click “Save” at the bottom of the window

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Removing a diagnosis from body area

1) Within the assessment tab of the administration window, click the appropriate area on the body illustration
2) Uncheck the box next to the diagnosis in the selected diagnosis window
3) Click “Save” at the bottom of the window

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Editing a diagnosis

1) Within the assessment tab of the administration window, select the appropriate diagnosis in the available diagnosis list
2) Change the information in the description and code fields below
3) Click “save” to the right. (NOTE: If you do not see the changes reflected, click anywhere on the diagnosis and the changes will appear)

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Deleting a diagnosis

NOTE: before deleting a diagnosis, remove diagnosis from the “selected diagnosis list” by clicking on it.

1) Within the assessment tab of the administration window, check the box in the column “Delete” next to the selected diagnosis in the available diagnosis list,
2) Click the “Save” button below.

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Editing Treatments

1) Select the cell in the row for selected treatment and change related information.
2) Click the “Save” button below.

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Adding, Linking, Editing and Removing Diagnoses

Adding a diagnosis

1) Click administration in the admin menu of the homescreen
2) Click the assessment tab
3) Click the button “New”
4) Type the diagnosis description and ICD – 10 code in the appropriate labeled fields at the bottom of the screen
5) Click Add Button
6) Click “Save” at the bottom of the window

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Linking diagnosis to body area

1) Within the assessment tab of the administration window, click the appropriate area on the body illustration
2) Find the appropriate diagnosis in the list of available diagnoses on the right
3) Click the check box next to it.
4) Click “Save” at the bottom of the window

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Removing a diagnosis from body area

1) Within the assessment tab of the administration window, click the appropriate area on the body illustration
2) Uncheck the box next to the diagnosis in the selected diagnosis window
3) Click “Save” at the bottom of the window

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Editing a diagnosis

1) Within the assessment tab of the administration window, select the appropriate diagnosis in the available diagnosis list
2) Change the information in the description and code fields below
3) Click “save” to the right. (NOTE: If you do not see the changes reflected, click anywhere on the diagnosis and the changes will appear)

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Deleting a diagnosis

NOTE: before deleting a diagnosis, remove diagnosis from the “selected diagnosis list” by clicking on it.

1) Within the assessment tab of the administration window, check the box in the column “Delete” next to the selected diagnosis in the available diagnosis list,
2) Click the “Save” button below.

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Editing Treatments

1) Select the cell in the row for selected treatment and change related information.
2) Click the “Save” button below.

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MANAGING TREATMENT ITEMS

Adding Treatment Procedures

1) Find a free row at the bottom of the table listing treatments.
2) Type the treatment description in the column labeled “treatment text”
3) Enter the CPT code and modifiers in the next two columns respectively.
4) Skip over the columns “Type” and “Weight”
5) Enter your insurance fee under the column “Price” and your cash fee under the column “Cash”.
6) Click “Save” at the bottom of the window

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Removing Treatments

1) Check the box in the column “Delete” at the end of the treatment row
2) Click the “Save” button below.

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Linking treatments to Auto-Generated Treatment Protocols

Now that you have added a treatment, you have the option to link treatments to your objective findings and have them automatically added to the plan of your notes as treatment protocols. For example, when the provider records spinal subluxations, the program can automatically add chiropractic adjustment to the subluxated areas along with the proper CPT code.

1) At the end of the treatment description, in the treatment text field, type one of four words between less than and greater than signs (<>).

    a. SPINEAREAS will list specific spinal areas where restrictions or subluxtations are recorded on the subluxation diagram.
    b. MUSCLES will list the specific muscles where spasms were recorded in the hypertonicity diagram.
    c. TENDERNESS will list specific areas where tenderness was recorded in the tenderness diagram.

    d. EXTREMITIES will list specific extremity joints where restrictions or subluxations were recorded in the extremities diagram.

2) In the “Type” column, type the name of one of the four diagrams, Subluxation, Hypertonicy, Tenderness and Extremities, to which the treatment will be linked. NOTE: These names should correlate to the information in <> treatment description. For example should correlate to the Subluxation “Type”, should correlate to the Hypertonicity “Type”, should correlate to the Tenderness “Type”, and should correlate to the Extremities “Type”.
3) Enter a relative number in the weight column to automatically list treatments in the plan of the notes. Higher numbers will list treatments higher in the plan. (NOTE: A zero value weight will not automatically add the treatment to the plan of the notes but will be listed among all treatment in the droplist.)
4) Click Save.
5)To see custom changes, close and reopen the WonderDoc admin program.

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Adding, Editing and Removing Treatments

Adding Treatment Procedures

1) Find a free row at the bottom of the table listing treatments.
2) Type the treatment description in the column labeled “treatment text”
3) Enter the CPT code and modifiers in the next two columns respectively.
4) Skip over the columns “Type” and “Weight”
5) Enter your insurance fee under the column “Price” and your cash fee under the column “Cash”.
6) Click “Save” at the bottom of the window

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Removing Treatments

1) Check the box in the column “Delete” at the end of the treatment row
2) Click the “Save” button below.

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Linking Treatments to Auto-Generated Treatment Protocols

Linking treatments to Auto-Generated Treatment Protocols

Now that you have added a treatment, you have the option to link treatments to your objective findings and have them automatically added to the plan of your notes as treatment protocols. For example, when the provider records spinal subluxations, the program can automatically add chiropractic adjustment to the subluxated areas along with the proper CPT code.

1) At the end of the treatment description, in the treatment text field, type one of four words between less than and greater than signs (<>).

    a. SPINEAREAS will list specific spinal areas where restrictions or subluxtations are recorded on the subluxation diagram.
    b. MUSCLES will list the specific muscles where spasms were recorded in the hypertonicity diagram.
    c. TENDERNESS will list specific areas where tenderness was recorded in the tenderness diagram.

    d. EXTREMITIES will list specific extremity joints where restrictions or subluxations were recorded in the extremities diagram.

2) In the “Type” column, type the name of one of the four diagrams, Subluxation, Hypertonicy, Tenderness and Extremities, to which the treatment will be linked. NOTE: These names should correlate to the information in <> treatment description. For example should correlate to the Subluxation “Type”, should correlate to the Hypertonicity “Type”, should correlate to the Tenderness “Type”, and should correlate to the Extremities “Type”.
3) Enter a relative number in the weight column to automatically list treatments in the plan of the notes. Higher numbers will list treatments higher in the plan. (NOTE: A zero value weight will not automatically add the treatment to the plan of the notes but will be listed among all treatment in the droplist.)
4) Click Save.
5)To see custom changes, close and reopen the WonderDoc admin program.

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CUSTOMIZING DOCUMENTATION PHRASES

Editing a Documentation Phrase

1) Within the lists tab of the administration window, find the phrase within its associated subject box
2) To edit an existing statement double click the statement line in the subject list and change its description.
3) To delete a statement, click the empty cell to the left of the statement line and hit the delete key
4) Click save at the bottom

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Adding Documentation Phrases

1) Within the Lists tab of the administration window, find the subject box associated with the phrase.
2) Click the empty row within the subject’s list box and type the statement description.
3) Click “Save” at the bottom.

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Adding, Editing, and Removing Documentation Phrases

Editing a Documentation Phrase

1) Within the lists tab of the administration window, find the phrase within its associated subject box
2) To edit an existing statement double click the statement line in the subject list and change its description.
3) To delete a statement, click the empty cell to the left of the statement line and hit the delete key
4) Click save at the bottom

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Adding Documentation Phrases

1) Within the Lists tab of the administration window, find the subject box associated with the phrase.
2) Click the empty row within the subject’s list box and type the statement description.
3) Click “Save” at the bottom.

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MANAGING INSURANCE CONTRACTED FEES

Linking Fees Between Treatments and Insurance Companies

1) Within the treatment tab of the administration window, select the first treatment in the “Treatment Text” grid.
2) Find the contracted insurance company in the list grid labeled “Insurance Schedules”
3) Enter the contracted amount next to the companies name in the column labeled “Covered”
4) Continue steps 1-3 for each treatment item

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Billing Patient

1) Select the first treatment listed in the “Treatment Text” grid.
2) Locate an insurance company in the “Insurance Schedules” grid that does not cover selected treatment and you wish to bill patient. (NOTE: be sure to confirm with any company you a provider if your contract allows you to bill patients for non-covered services)
3) Enter either your general insurance fee from the “Price” column or your cash fee from the “Cash Price” column for selected treatment
4) Click the radio button in the column labeled “BillToPatient”.
5) Repeat steps 1-4 for all treatment items

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Automatically Write Off Fees

1) Select the first treatment listed in the “Treatment Text” grid.
2) Locate an insurance company in the “Insurance Schedules” grid that does not cover selected treatment and you wish to write off fee.
3) Enter either your general insurance fee from the “Price” column or your cash fee from the “Cash Price” column for selected treatment
4) Check the radio button in the column labeled “Exclude”
5) Repeat steps 1-4 for all treatment items

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Linking Fees Between Treatments and Insurance Companies

Linking Fees Between Treatments and Insurance Companies

1) Within the treatment tab of the administration window, select the first treatment in the “Treatment Text” grid.
2) Find the contracted insurance company in the list grid labeled “Insurance Schedules”
3) Enter the contracted amount next to the companies name in the column labeled “Covered”
4) Continue steps 1-3 for each treatment item

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Managing Non-Covered Fees

Billing Patient

1) Select the first treatment listed in the “Treatment Text” grid.
2) Locate an insurance company in the “Insurance Schedules” grid that does not cover selected treatment and you wish to bill patient. (NOTE: be sure to confirm with any company you a provider if your contract allows you to bill patients for non-covered services)
3) Enter either your general insurance fee from the “Price” column or your cash fee from the “Cash Price” column for selected treatment
4) Click the radio button in the column labeled “BillToPatient”.
5) Repeat steps 1-4 for all treatment items

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Automatically Write Off Fees

1) Select the first treatment listed in the “Treatment Text” grid.
2) Locate an insurance company in the “Insurance Schedules” grid that does not cover selected treatment and you wish to write off fee.
3) Enter either your general insurance fee from the “Price” column or your cash fee from the “Cash Price” column for selected treatment
4) Check the radio button in the column labeled “Exclude”
5) Repeat steps 1-4 for all treatment items

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MANAGING INVENTORY PRODUCTS AND SERVICES

Adding a Product or Service

1) Select the appropriately labeled radio buttons for item or service at the top of the grid.
2) Type the description and price of the item or service in the empty line at the bottom of the grid,
3) Click “Ok” to save and exit window.

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Deleting a Product or Service

1) Select the appropriate radio button for item or service.
2) Click the empty box to the left of the line item you wish to delete.
3) Type the delete key on your keyboard.
4) Click “Ok” to save and exit the window.

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See a 5 Min. DemoWATCH HERE